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Guidance for Donors, Dealers, and Archival Repositories

3.5 Recommendations for Donors and Dealers

  • 1 Leave a comment on paragraph 1 1
  • Consider screening email files for sensitive and/or extraneous messages. When this is not possible, consider appropriate embargo periods and discuss restrictions on access to email before that date with the repository.
  • 2 Leave a comment on paragraph 2 0
  • Inform repository staff if there is a possibility that your digital records include the intellectual property of people besides the creator or donor of the materials.
  • 3 Leave a comment on paragraph 3 0
  • Inform repository staff if there is a possibility that your digital records include legally protected private files, such as confidential government files, medical records, and legal case files, and other kinds of sensitive information, such as Social Security and credit card numbers.
  • 5 Leave a comment on paragraph 5 0
  • Discuss with repository staff the variety of deleted information that may be present in digital files and media, and come to an agreement about how such information will be handled and made available to researchers (e.g., perhaps after an embargo period).
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Source: http://mcpress.media-commons.org/borndigital/privacy-and-intellectual-property/recommendations-for-donors-and-dealers/?replytopara