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Clarify whether the repository will be the exclusive, long-term owner of a unique or master set of digital files that will not be made available to other repositories or purchasers.
Clearly identify which born-digital materials are to be included in the acquisition.
Consider limiting the scope of the files to be acquired to ensure that the materials transferred are of research value to the repository, but don’t overlook the potential benefits of a comprehensive acquisition including entire disks.
Consider what will be done with files that are transferred but do not fit the scope of the acquisition agreement.
Document the details of the acquisition with a written agreement or contract.
Determine how digital materials will be transferred to the repository.
If possible, establish direct communication between the donor or estate and repository staff.
Establish protocols for how digital materials should be handled and documented from their arrival at the repository until they reach the digital archivist (or other appropriate person).
Be prepared to research, develop, and test new capture methods for novel acquisition scenarios.