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- Discuss whether the repository will be the exclusive owner of the digital files you transfer, and whether and how copies of the digital files will be allowed.
- Clearly identify which born-digital materials are to be offered to the repository.
- If offering digital media to a repository, determine whether all files on the media can be captured and made accessible, or only certain types of files.
- Be prepared for the repository to retain the original digital media unless the donor or repository indicates otherwise.
- Determine whether limited, specific files or information need to be restricted or redacted and when those restrictions will expire.
- Consider seeking advice from a legal professional when working with the repository on a contract or agreement.
- If a donor has a technical specialist, consider involving her in conversations with repository staff about what guidelines to follow when copying and transferring media and files.
- Be prepared to have ongoing communications with the repository during the capture and processing of digital materials.
- Determine whether earlier computer equipment is still in the donor’s possession and can be offered as part of the acquisition.
- Consider writing a personal computing history to provide context for the digital media and computers in the acquisition.
- Seek guidelines from the repository for shipping of hardware or transfer of digital files.
- Document how digital media and files have been stored, accessed, and transported prior to their arrival at, or collection by, the repository.
- Be prepared for electronic copying and transfer to take a significant amount of time, and for repository staff to develop new capture techniques to accommodate novel acquisition scenarios.