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Guidance for Donors, Dealers, and Archival Repositories

4.5 Recommendations for Donors and Dealers

  • 1 Leave a comment on paragraph 1 0
  • Discuss whether the repository will be the exclusive owner of the digital files you transfer, and whether and how copies of the digital files will be allowed.
  • 3 Leave a comment on paragraph 3 0
  • If offering digital media to a repository, determine whether all files on the media can be captured and made accessible, or only certain types of files.
  • 5 Leave a comment on paragraph 5 0
  • Determine whether limited, specific files or information need to be restricted or redacted and when those restrictions will expire.
  • 7 Leave a comment on paragraph 7 0
  • If a donor has a technical specialist, consider involving her in conversations with repository staff about what guidelines to follow when copying and transferring media and files.
  • 12 Leave a comment on paragraph 12 0
  • Document how digital media and files have been stored, accessed, and transported prior to their arrival at, or collection by, the repository.
  • 13 Leave a comment on paragraph 13 0
  • Be prepared for electronic copying and transfer to take a significant amount of time, and for repository staff to develop new capture techniques to accommodate novel acquisition scenarios.
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Source: http://mcpress.media-commons.org/borndigital/key-stages-in-acquiring-digital-materials/recommendations-for-donors-and-dealers/