Guidance for Donors, Dealers, and Archival Repositories

2.3 Recommendations for Repositories

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  • Weigh the cultural and research value of the collection, or components of it, with the cost of capture and ongoing preservation and access.
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  • Conduct a survey of born-digital materials:
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    • Determine the method by which to do this through consultation with the donor or dealer.
    • Conduct in-person/on-site surveys when possible.
    • Have policies in place regarding the capture, storage, and disposal of files copied for the purpose of preliminary assessment.
    • Capture the donor’s files or directory structures when closer analysis or more time is needed than is possible on a site visit, or when an on-site survey is not possible.
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Source: http://mcpress.media-commons.org/borndigital/initial-collection-review/recommendations-for-repositories/