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Guidance for Donors, Dealers, and Archival Repositories

Appendix B: Staffing: Potential Costs for the Repository

1 Leave a comment on paragraph 1 0 Activities undertaken by staff represent the largest cost element to a repository acquiring born-digital archives. There can be many steps from initial contact to first capture, and the intensity of activity in each may vary from collection to collection. Possible staff activities are shown below with some indication of how the activity might be performed, and who might be involved in it.

What? How? Who?
Initial contact Remote

2 Leave a comment on paragraph 2 0 Subject specialist learns of collection, either through own research, contact initiated by donor, or via third party (e.g., dealer).

Initial survey (content) On-site

3 Leave a comment on paragraph 3 0 Subject specialist evaluates potential research value of the material offered.

Initial survey (technical) May be a mixture of remote information gathering and on-site analysis

4 Leave a comment on paragraph 4 0 Process and technical specialists establish technical characteristics to inform capture and preservation techniques.

Research new capture scenarios (e.g., donor has special scoping requirement; new data format) Remote

5 Leave a comment on paragraph 5 0 Process and technical specialists research and determine capture techniques for new scenarios. May require input from donor’s technical support and/or repository technical staff.

Interaction with donor to define scope and explain processes On-site/remote

6 Leave a comment on paragraph 6 0 Subject specialist will likely lead on content-driven matters. Process staff may need to explain possibilities (e.g., recovery of deleted material).

Drafting of terms of agreement Remote

7 Leave a comment on paragraph 7 0 Most repositories will begin discussion with a template terms of agreement. Subject specialists and process specialists may make collection-specific provisions if required. The repository’s legal team will support this work.

Actual capture of material (especially for on-site capture) On-site/remote

8 Leave a comment on paragraph 8 0 Process specialist executes capture. This process can be time-consuming, depending on the scale of the material involved.

Create accession record Repository

9 Leave a comment on paragraph 9 0 Curatorial and process specialists create an accession record at the repository.

Ingest of material to digital repository Repository

10 Leave a comment on paragraph 10 0 Process specialist manages ingest of new material to the repository’s digital preservation system.

Ongoing support/dialogue with donor (for ongoing arrangements) On-site/remote

11 Leave a comment on paragraph 11 0 Curatorial and process specialists remain available for future consultation with regular donors as new scenarios dictate re-working of capture procedures.

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Source: http://mcpress.media-commons.org/borndigital/appendix-b-staffing-potential-costs-for-the-repository/